Lead Flow catches every inbound client — phone call, text, email, or web form — and handles the entire booking conversation automatically, 24/7. No staff required. No leads left on read.
With the AI receptionist fully live, missed calls don't happen. But for businesses transitioning to the system — or as a safety net — Missed Call Recovery fires an automatic text within 60 seconds any time a call goes unanswered: "Hey, sorry we missed you — what can we help with?" Most people respond. Dead calls become booked jobs.
From first contact to confirmed appointment — fully automated.
Each stage is modular — deploy the full pipeline or individual pieces into your existing workflow.
A new client calls, texts, emails, or fills out a web form. The system picks up every channel simultaneously. No more checking voicemail at 9pm or missing a text buried in a shared inbox.
The AI understands what the client wants — service type, preferred tech, timing — and responds naturally on any channel. On a phone call it speaks live. On SMS or email it writes back. It knows your services, pricing, and policies.
Connects to your booking system via API and checks real-time availability for the requested service and tech. Returns the next 1–3 open slots. Works with Vagaro, Fresha, Square Appointments, Booksy, Calendly, and more — any system with an API.
The AI presents the options and waits for the client to pick one. Once selected, it books the appointment directly in your system — no human touchpoint required. It also collects name, phone, and any service notes.
Immediately after booking, the client gets a confirmation via their preferred channel — SMS, email, or both. It includes the date, time, tech name, service, location, and a calendar link. Branded to Clawz, not generic.
An automated reminder goes out the day before — and again the morning of. The client can reply to confirm, reschedule, or cancel. Cancellations immediately re-open the slot and can trigger a waitlist notification to the next client in line.
The next evolution: a fully conversational AI that picks up the phone, speaks naturally with the client, handles objections, answers questions about your services, and books the appointment — all in real time. No hold music. No voicemail. Just a capable, always-on receptionist who never calls in sick.
Three channels. One AI. Same smooth experience on all of them.
Any booking platform with an API works. If yours isn't listed, we build the connector.
We scope it on a free audit call. Most shops are live in under 3 weeks.